DRAFT

Regular Board Meeting

5/12/11

The meeting was called to order at 7PM.

Supervisor Boisen led us in the Pledge to the Flag.

Board Members present were Councilman MacDougal, Councilwoman LaPine, Councilman LaForest, Councilman Wrisley and Supervisor Boisen. Also present was Audrey Hoskins, Town Clerk.

Visitors included Tina Gardner, Jim Morgan, Stephen Broadwell, Superintendent Willsboro School, Dave Lansing, Shirley LaForest, Frank Walls, Janice Moran,

Jane TerLow, Dianne Lansing, Bonnie Monoski and MaryAnn Schultz.

Councilwoman LaPine asked for a moment of silence for Carlton Morse and Wineola Agnew.

Mr. Broadwell gave an update on the school. Mr. Broadwell said the budget is down, the tax levy is down and the tax rate is down. The budget is below the contingency amount. The superintendent salary is frozen. The teachers have agreed to a one year roll over in their salaries. Savings by refinancing the bond debt. The school loss about $126,000 in state aid this year. The school had stimulus money it was able to carry over which helped. The school will purchase one new school bus. The money will come from a targeted reserve fund. This will have no impact on the tax rate.

Approving the minutes

Motion to approve 4/14/11 Sewer Informational meeting and the 4/14/11 Regular Board meeting minutes as corrected made by Councilman MacDougal. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes,

Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Discussion of Bills

General Fund $ 3,597.76

Highway 6,892.07

Water 9,934.98

Street Lights 466.16

Transfer Station 44.41

Sewer Fund 17,682.38

Sewer Fund/Contractors 793,298.11

Highway Prepay 7,328.03

Water Prepay 162.64

General Prepay 2,151.17

Prepay Trust Acct. 80.80

Motion to pay bills as presented made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes,

Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Zoning Officer Report

During the month of April I have spent time with the following:

4-1-11 I met with Doug West regarding his subdivision on Jersey St.

4-8-11 I met with Brian Trazcos to go over his application for a special permit. I also worked on a report for the Town Board.

4-11-11 I met with Bryant Ferrierer of Biz Construction to go over the final application Site Plan Review on the former Anderson house at 4 Elm. I also worked on and finished my monthly report. By the end of the day, I had processed the following:

> Site Plan Review for Donna Sonnet at 2278 Main Street for a tool shed

> Site Plan Review for Wayne Gryk at 2314 Main Street for an awning and windows at the Ice Cream Shop

> Site Plan Review for Jason Flinn at 4 Elm Street for a deck on the rear of the house

I visited 4 Elm where the building was being scraped in preparation for painting

4-12-11 Worked on filing

4-13-11 Met briefly with Jim VanHoven and Kathy DeWolfe.

4-18-11 Met with Donna Sonnett. Also met with Ed Conlin who is in the process of buying the Terrace Restaurant. Attended the Pre-Planning Board meeting at 4 pm.

4-19-11 Worked on filing

4-20-11 Met with Jerry Spooner and Wayne Gryk. Also continued work on filing.

4-22-11 Town Hall closed for the day. I worked on filing

4-27-11 I issued an order to remedy to Helen Coste of 9 Gladd Lane, [tax map # 49.3-1-3] for failure to maintain an accessory structure (formerly a green house) in accordance with Property Maintenance Code Section 302.7. This is pending further disposition.

4-29-11 I issued Stephen Patnode of 681 Brookfield Rd [tax map # 48.1-1-18.3] a certificate of compliance. No charge

Respectfully submitted, David S. Lansing

The fees collected by Dave Lansing and deposited by the Town Clerk were discussed and why they do not match each month.

A letter was received from Helen Coste on her order to remedy and this was discussed by the Board.

Supervisor Boisen asked if Dave had issued an order to remedy to Barry Hamilton. Dave said he had not. Dave will contact Mr. Hamilton about the issue

And issue an order to remedy. Supervisor Boisen asked for a copy of the order to given to her.

Panning Board Report

TOWN OF ESSEX PLANNING BOARD

Minutes of the Regular Meeting of the Planning Board

April 21, 2011

7:00 p.m.

PUBLIC HEARING

Chairman Van Hoven opened the Public Hearing at 7:00 p.m.

Planning Board members present: Jim Van Hoven, Nick Muller, Don Hollingsworth, David Hislop, Derrick Wrisley and Mark Walker. Absent: Michelle Cassidy.

Introduction of new Planning Board Secretary, Catherine DeWolff.

Also present: Donna Lou Sonnett, Wayne Gryk, Carolyn Ware, Courtney Hughes and Bryant LaFerriere.

The Eddy Foundation Minor Subdivision Tax Map 48.1-1-24. Minor subdivision proposal to subdivide an approximately 100 acre parcel on Brookfield Road. One 10 acre parcel to include the present structures; a 90 acre parcel will remain undeveloped.

Carolyn Ware appeared as the representative for the Eddy Foundation and advised the Board that the 10 acre parcel has already been sold, with a proposed closing in June.

Hearing was held with no significant public comment. Nick Muller motioned to close the Public Hearing, Don Hollingsworth seconded, all in favor yes, motion carried.

REGULAR MEETING

Call to Order: Chairman Van Hoven called the meeting to order at 7:25 p.m.

Quorum present: Roll call waived as the same as above.

Acceptance of Minutes of March 17, 2011: Nick Muller moved to accept the minutes, as presented by Mr. Van Hoven. David Hislop seconded, all in favor, yes. Motioned carried.

New Business:

Draft Permit for Minor Subdivision Eddy Foundation. Applicant has received approval from the APA and the application is deemed complete. Chairman read the SEQRA: all negative declaration. Mr. Hollingsworth moved to declare a negative declaration for the SEQRA. Mr. Hislop seconded, all in favor, declaration approved. Mr. Muller motioned to adopt the permit as amended to read applicant has obtained APA approval and eliminating condition 1, and providing that the other conditions set forth be renumbered accordingly with an addition of No.4, which reads, Execute within 3 months of issuance of permit or June 6. Motion seconded by the Chairman, unanimous vote yes, motion carries.

Special Use Permit: Tax Map 40.73-3-2. Proposal of Herbert and Karen Dalton to convert the building formerly occupied by Renew to use as a fitness and wellness center. Courtney Hughes, one of the three partners involved is present to represent the Daltons. Mr. Muller asked if application is complete and the Chairman answered in the affirmative. Mr. Hislop queried Ms. Hughes regarding the signage and Ms. Hughes said it would be the same size as the old Renew sign above the doorway outside. Mr. Hollingsworth asked if the premises will be open to the public. Ms. Hughes advised that was not part of the permit at this time. Mr. Muller moved to deem the application complete, seconded by Mr. Wrisley, all vote yes, motion carries. Mr. Muller moved to schedule a Public Hearing at the next regular meeting of the Planning Board on May 19, 2011. Mr. Walker seconded. Vote is all yes, motion carries.

Site Plan Review: Tax Map 40.73-4-11. Proposal of Jason Flinn to construct decks at the rear of the old Anderson residence to include a door to the upper deck and an additional window at the lower deck. Bryant Laferriere is the contractor representing Jason Flynn. Mr. Laferriere was advised that a SEQRA is still needed as part of the application process as the Planning Board is at the current time still requiring this on all projects. The Chairman advised that regarding property owner notifications, all residents of the hamlet will be advised of the project through a mass mailing. Mr. Muller moved to deem the application complete contingent upon the completed SEQRA within 10 business days. Mr. Hislop seconded, all yes, motions carries. Mr. Muller then moved for a Public Hearing on May 19, 2011, the next regular session of the Planning Board. Mr. Hollingsworth seconded, all in favor yes. Motion carries.

Site Plan Review: Tax Map 40.73-6-4.100. Proposal of Donna Sonnett to install a pre-constructed 8×10 ft. garden shed at the rear of property. Ms. Sonnett notified the Board that she will not have the shed pre-constructed as originally planned, but will have it built, thus saving her a substantial amount of money. The Chairman advised her that this will not impact or change her application. Mr. Muller questioned the set back and the Chairman advised it is a non-issue. Motion to declare the application complete by Mr. Muller, Mr. Hislop seconds, vote is all yes, motion carries. Mr. Hislop moves for a Public Hearing on May 19, 2011, Mr. Hollingsworth seconds, all yes, motion carries.

Site Plan Review: Tax Map 40.65-3-7.000. Proposal of Wayne Gryk to add an awning to the front of the building, add two windows to the north facade, add a shed roof over the entrance to the residence, replace slider and window on east facade, add door to south facade. Mr. Gryk advised that he may need more time to complete these improvements and the Chairman advised that a date of September 2012 will be written into the permit. Motion by Mr. Hislop to declare the application complete, seconded by Mr. Van Hoven. Vote is all yes, the motion carries. Mr. Hollingsworth made a motion to conduct a Public Hearing on May 19, 2011, Mr. Muller seconds, all in favor, motion carries.

Report of the Zoning Officer: The report was read and is attached to these minutes. Comment by Mr. Hollingsworth that the report contained more information than the Board needed. The Chairman advised this was because the report is the same as for the Town Board, who is requiring a more detailed account.

Report of the Chairman: Chairman Van Hoven gave an update on the Zoning Law Revision Committee. He advised that he would like to change the September meeting to the fourth Thursday (22nd), but they will hold off on this until August. Regarding the Zoning Law Revision Committee, the revisions are virtually completed. He advised that the Committee will meet on April 26, 2011, to go over it. If, ok, it will be distributed to the Planning Board and Town Board for review. The intent is for the Planning Board to approve the revisions in May or June and then go to the Town Board for Public Hearings. The goal is to get the revised law approved by September. The Chairman said the SEQRA law states that we don’t have to do a SEQR for 90% of what we do. Mr. Hislop asked then why do we have to do it now? Mr. Hollingsworth advised that it was done in the past so that the board was protected from challenges were there was a question as to the necessity of the SEQRA. The Chairman advised that this may change in the future, but for now we will leave the same.

Mr. Muller made a motion for a Resolution thanking Dr. Colleen Van Hoven for taking the minutes at the February meeting. Mr. Hollingsworth seconded, vote is all yes, the motion passes. Be it hereby resolved that the Planning Board gratefully recognizes Dr. Van Hoven for her help at the February meeting.

Adjournment: There being no further business, the meeting of the Planning Board Committee was adjourned at 8:06 p.m.

Respectfully submitted by Catherine DeWolff,

Planning Board Secretary

Supervisor’s County Report

Supervisor Boisen said she was unable to get to the County on Monday. Dave Lansing has damage assessment reports for every one that needs one and we have them here at the Town Hall to hand out.

Old Business

Municipal software purchase was discussed. Councilwoman LaPine she would like to know more about the program. Supervisor Boisen said the cost of the new program is $6,730.00. Supervisor said that the old program we have charges around $700.00 per year maintaince. Supervisor Boisen said she would like the Board to consider the purchase of the Enhanced Business System, which was recommended by the Essex County Manager and the committee the Town formed to research the new software. Councilman LaForest asked if this software would do the water and sewer billing. Supervisor Boisen said it would not. The County IT department will be working on a program to this billing for us.

The cost for this will be minimal. The new software will replace QuickBooks for payroll and accounting. Councilwoman LaPine said she would like to make an appointment with Joanne Betters at Willsboro Town to have her explain the system to since she uses and trains people on it. Supervisor Boisen said she would like to implement the new software as soon as possible.

Motion to purchase the Enhanced Business software made by Supervisor Boisen. Councilman Wrisley said he has talked with member of the committee and he feels this software would be best for the Town. Motion seconded by Councilman Wrisley. Councilman LaForest said he did not like to go outside of budgeted funds. Supervisor Boisen said there was $8000 in the budget for new software and $2000 was budgeted was sewer and water billing. Roll call Councilman LaForest-no, Councilman MacDougal-yes, Councilwoman LaPine-abstain, Councilman Wrisley-yes and Supervisor Boisen-yes. Motion carries.

The bids for the new trucks for Highway were discussed. All bids received were higher than the State contract price for the new trucks.

The motion to order the new trucks for Highway on State contract was made by Councilman LaForest. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

The Board agreed to surplus the two trucks that will be replaced.

The Board discussed the two bids for the well and the lowest bidder was

Adirondack Water System, Inc. at $8176.96.

Motion to award the bid for the well project at the Highway to Adirondack Water Systems with the lowest bid of $8176.96 was made by Councilman LaForest. The Town will need a douser to find the best site to drill. Seconded by Councilman Wrisley. . Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Building and Grounds committee did not meet. The Board discussed the dock and what the cost might be for repairs after the high water recedes and it can be examined.

Website update -The provider crashed our new website went down. It is in the process of being rebuilt. Jennifer Pribble did as much as she could and Olive Alexander is working to get it up and running. The old site still does not direct people to the new site. Bill Morgan said he is working on getting this done.

Easement Update -easements are still coming in and they are being delivered to the County.

The re-location of the Historian to the Historic Essex Building was discussed.

Shirley LaForest, Town Historian was present for the discussion. The Agreement

Of understanding between Essex Community Heritage Origination and the Town of Essex was discussed. Clarification of the term premises needs to be done.

Section #4 – the word only needs to be added to read -which supplies heat only to the space. Further clarification of the liability insurance is needed.

Motion to approve the contract with ECHO with clarification of the term premises, insurance liability and with the insertion of the word only in section 4 after the word heat made by Councilman Wrisley. Seconded by Councilman MacDougal.

Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Willsboro-Essex summer youth program was discussed. Supervisor Boisen discussed the Town’s offer of $4000 for the summer youth program with Willsboro Supervisor Ed Hatch and he has agreed to accept this amount for this year. We will be able to send 10 children for this amount. Supervisor Boisen will set up a meeting with Supervisor Hatch to work on next year’s contract.

The utility cost for the Grange Hall were discussed. Councilman Wrisley said he had discussed the issue with Ray Wrisley and he was aware that with the increased use the utility cost would go up. An offer of a $1000 was made to help with the expenses. A quarterly report of utility expenses was requested to be sent to Cindy Wrisley. Ray wanted the Board to know that all the money they collected was put back into the building for renovations and repairs. Supervisor Boisen said she would like a report from them showing expenses and income monthly. The Board felt the $1000 was a generous offer but would rather see the money put back into the Grange.

New Business

BRASS appointment was discussed.

RESOLUTION #10 of 2011

5/12/11

THE FOLLOWING RESOLUTION WAS OFFERED BY Supervisor Boisen, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex appoints Olive Alexander as The Town of Essex’s representative to the BRASS Board.

THIS RESOLUTION WAS DULY SECONDED BY Councilman Wrisley AND WAS ADOPTED.

ROLL CALL:

Boisen – yes

MacDougal – yes

LaPine – yes

Wrisley – yes

LaForest -yes

The Board discussed the issue of direct deposit.

Resolution # 11 of 2011

May 12, 2011

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman LaForest, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town of Essex will offer its Town Employees and Elected

Officials the option of direct deposit for their payroll checks.

THIS RESOLUTION WAS DULY SECONDED BY Councilman MacDougal AND WAS ADOPTED.

ROLL CALL

Boisen yes

LaPine yes

MacDougal yes

Wrisley yes

LaForest yes

The contracts for fuel to follow are required by the State Comptroller. Each contract was discussed. A ten percent sir charge was discussed. This was a recommendation of the State Comptroller. There was a discussion about only supplying fuel to the two fire districts and the Highway department.

Motion to give permission to Supervisor to sign a contract with ACAP/Headstart for the purchase of fuel from the Town of Essex made by Councilman LaForest. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Motion to give permission to Supervisor Boisen permission to sign a contract for fuel for the Senior Center van made by Councilman MacDougal. Seconded by Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Motion to give Supervisor Boisen permission to sign contract with Fire District 1 to purchase fuel from the Town made by Councilman Wrisley. Seconded by

Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Motion to give Supervisor Boisen permission to sign contract with Fire District 2 to purchase fuel from the Town made by Councilman MacDougal. Seconded by

Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

The Janine Wright contract was discussed. Supervisor Boisen said she had been misinformed as to what Ms. Wright did for the Court Clerk. She has since been told that she comes to help her with court related work. Ms. Wright comes once a month to help. The need for Ms. Wright to continue coming to help out was discussed.

Motion to give Supervisor Boisen permission to sign contract with Janine Wright for service in the Town Justice office with an end date of 12/31/2011 made by

Councilman LaForest. Seconded by Councilman MacDougal. Councilman LaForest moved to table this issue until Judge Sayward can be contacted and this issue can be discussed. Councilman Wrisley will contact Judge Sayward to discuss this matter.

The cleaning contract was discussed. Councilman LaForest questioned why we have the cleaning person purchasing the supplies she uses at the Town Hall. Why does she have to furnish her own vacuum? The Board said we need to purchase a vacuum to be left at the office and we will furnish cleaning supplies. In section 1.2 of the contract the last line all cleaning supplies and vacuum will be provide by cleaner will be deleted.

Motion to give permission to Supervisor Boisen to sign the cleaning contract with Alicia Kelly as corrected made by Councilman LaForest. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

A contract for the Transfer Site with the Town of Willsboro was discussed.

This contract is being reviewed by County Attorney Dan Manning. Supervisor

Boisen said she would like have the contract say that Willsboro is not responsible for any cost except the purchase of their tickets. It would make the decisions at the Transfer Site simpler if only the Town of Essex was making the decisions. A surcharge charge on the tickets sold to Willsboro was discussed. MaryAnn

Schultz said she felt this was a significant financial issue that needs much more investigation and discussion before any decision is made. The cost of running the Transfer Site was discussed. We will request payment at the time the tickets are purchased. This contract was tabled until further research can be done. Supervisor Boisen asked MaryAnn Schultz if she would be on a committee to research the issue when one is formed. Ms. Shultz said yes.

The CHIPS contract was discussed.

Motion to give Supervisor Boisen permission to sign the CHIPS contract was made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call

Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

The transfer of funds from the Sewer Fund to the General Fund to cover the

Sewer Operator trainee’s payroll. was discussed.

RESOLUTION # 12 of 201

May 12, 2011

THE FOLLOWING RESOLUTION WAS OFFERED BY Supervisor Boisen, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town of Essex transfers $1300 from the Sewer Fund to the General Fund to cover payroll for Sewer Operator trainee.

THIS RESOLUTION WAS DULY SECONDED BY Councilman MacDougal AND WAS ADOPTED.

ROLL CALL:

Boisen – yes

LaPine – yes

MacDougal – yes

Wrisley – yes

LaForest -yes

Bob Perry and Stanley James did not attend training for the BAR and can not serve on Grievance Day. We have only two people that can serve, so we need to appoint someone to serve on BAR for Grievance Day.

Councilman LaForest suggested we ask Katherine Cross to do it, since she is a former member of the BAR. Supervisor Boisen will check and see if Katherine can serve for Grievance Day and if she is willing to do so and we receive approval for her to then she will be appointed. A Resolution was discussed.

Resolution #13 of 2011

May 12, 2011

THE FOLLOWING RESOLUTION WAS OFFERED BY Supervisor Boisen

WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex appoints Katherine Cross to sit on the BAR this year on Grievance Day.

THIS RESOLUTION WAS DULY SECONDED BY Councilman LaForest AND

ADOPTED.

ROLL CALL:

LaForest yes

Wrisley yes

LaPine yes

MacDougal yes

Boisen yes

Financial Reports

Town Clerk Report

Motion to accept the Town Clerk report as presented made by Councilwoman LaPine. Seconded by Councilman LaForest. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Water Rent

Motion to accept Water Rent report as presented made by Councilman LaForest. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Supervisor Report

Motion to accept Supervisor Report as corrected made by Councilwoman LaPine. Seconded by Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Tax Collector Report

Motion to accept Tax Collector report as presented made by Councilman MacDougal. Seconded by Councilman LaForest. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Councilman LaForest asked what progress has been made on the W2 that the account we hired to straighten out the has been made. Supervisor Boisen said she has met the first deadline and is still working on the rest of the years.

A discussion was started about insurance for Ms. Lois Sayward and it was

determined we need to go into executive session to have this discussion.

Motion to exit Regular Board meeting at 9:38 PM made by Councilwoman LaPine. Seconded by Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Entered Executive session to discuss personnel issues at 9:45 PM.

Motion to exit Executive session at 10:24 PM made by Councilman LaForest. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Reentered Regular Board meeting at 10:25 Pm.

Upon reentering the Regular Board meeting the Board stated no action was taken on the matter discussed.

Motion to adjourn was made by Councilwoman LaPine. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman LaForest-yes, Councilman MacDougal-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

The meeting was adjourned at 10:32 PM.

Respectfully submitted Audrey Hoskins, Town Clerk