Regular Board Meeting

12/9/10

The meeting was called to order at 7:04 PM.

Supervisor Boisen led us in the Pledge of Allegiance.

Board Members present on roll call were Supervisor Boisen, Councilman Wrisley and Councilman LaForest. Councilwoman LaPine was absent. Also present was Audrey Hoskins, Town Clerk.

Visitors included Olive Alexander, Jim Morgan, Highway Superintendent, Grace Drummond, David Lansing, Dianne Lansing, Dorothy Bliss and Harold Mac Dougal.

Approving minutes

Sewer informational and Regular Board Meeting 10/14/10, Budget meeting 10/26/10, Budget Meeting 10/28/10, Public Hearing Budget 11/4/10, Sewer

Informational meeting 11/11/10, Regular Board meeting 11/11/10, Special

Board meeting 11/16/10 and Special Board Meeting 11/17/10. Motion to

accept minutes as presented made by Councilman Wrisley. Seconded by

Supervisor Boisen. Roll call Councilman LaForest-yes, Councilman Wrisley-

yes and Supervisor Boisen-yes.

Discussion of bills

General $ 14,760.74

Highway 18,719.05

Water 2,866.73

Lights 485.46

Transfer Station 2,972.87

Sewer Fund/Contractors $722,194.71

Sewer Fund 47,306.97

General Prepay 420.21

Water/Lights Prepay 17.33

Motion to accept bills as presents made by Councilman Wrisley. Seconded by Councilman LaForest. Roll call Councilman LaForest-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Zoning Officer Report

During the month of November, I issued the following permits11-9-10 A-951 to Mark Wrisley of 199 Clark Road [Tax map no. 58.1-3-1.000]. Building permit for outdoor boiler. $25.00

11-12-10 A-952 to Josh Schwartzberg of 607 Middle Road [Tax map no. 40.3-2-14.000]. Building permit for solar array. $20.00

11-22-10 A-953 to Fred Watrous of 893 Whallons Bay Road [Tax map no. 49.69-2-2.000]. Building permit for repairs and renovations. $50.00

I have made several inspections of the well-drilling operation and water line installation at the Grange Hall.

I continue to make inspections of other on-going projects.

Respectfully submitted, David Lansing.

The fee schedule for permits was discussed. Dave said he would get a copy of the fee schedule to Supervisor Boisen.

Planning Board report presented by Harold Mac Dougal.

Mark Mitchell subdivision was denied. He needs to file for a variance from

the ZBA.

Peter Reilly wants a storage building.

Steve McKenna project – He want to put an addition and relocate his residence.

He also wants to start a tea garden.

Supervisors County report – Very difficult budget time at the County. The budget

was passed. The County Manager was reappointed for two years.

Old Business

Water tower control panel room and the pump house status- Rural Water

Representative came and went through both the pump house and the water tower.

He had a suggestion for the control panels that might make it work better. The repair work was discussed.

Water meters- Each meter we need will cost about $500. John Coonrod,

Water Superintendent feels that we will need about thirty. Once John has a final number we will have to decide what our next step will be. Jim Morgan stated that when the original meters were installed the serial number for each meter was listed with the home owner name and address. Supervisor Boisen will look for this information.

Octagon School – The roof is still leaking. Councilman Wrisley has checked the roof and will purchase the plastic to cover the roof until repairs can be made in the spring. We did not receive the grant we had applied for to do the repairs.

NYSERDA grant Town Hall – The RFP for the work has been sent to the newspaper.

Easement status was discussed at the Sewer Informational meeting.

Grange Hall update – The well is finished.

Website committee update – Olive Alexander said we have obtained new domain names for the Town. Olive purchased these for the Town. The website hosting is set up for the next twelve months. One of our volunteers is doing the technical work

for our site. We have the software now. We have a preliminary design for the site.

We will do a mock site and bring it in for Town Board approval. Councilman LaForest wanted to know if we would transfer the information from the old site to the new one. Olive said we do not have access to the old site, so no information will be transferred unless we can gain access to the old site.

Zoning committee update – Good progress is being made in updating the zoning law. We have met with the APA and they will be doing some maps for us. The

Committee is getting ready to present the updates to the Board and the Planning Board. We will have a public hearing and are hoping to schedule it with the APA hearing.

As the former Chair of the Zoning Law committee Steve Sayward has requested that Jim Van Hoven be appointed Chairman of the committee.

Town Justice resignation and appointment resolutions needed to be redone.

RESOLUTION #38 of 2010

December 9, 2010

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman LaForest , WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex accept the resignation of Town Justice, Mark Kupperman, with the effective date being December 31, 2010.

THIS RESOLUTION WAS DULY SECONDED BY Councilman Wrisley AND WAS ADOPTED.

ROLL CALL:

Boisen yes

LaPine absent

Wrisley yes

LaForest yes

RESOLUTION #39 of 2010

December 9, 2010

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman LaForest, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex appoint Mr. Stephen A. Sayward, Jr. to the position of Town Justice effective January 1, 2011 to complete the term ending December 31, 2011.

THIS RESOLUTION WAS DULY SECONDED BY Councilman Wrisley AND WAS ADOPTED.

ROLL CALL:

Boisen yes

LaPine absent

Wrisley yes

LaForest yes

Supervisor Boisen requested permission to sign the NCSPCA contract for 2011 in the amount of $713. Motion to give Supervisor Boisen permission to sign the 2011

Contract with NCSPCA was made by Councilman Wrisley. Seconded by Councilman LaForest. Roll call Councilman LaForest-yes, Councilman Wrisley-yes,

Supervisor Boisen-yes and Councilwoman LaPine-absent.

Supervisor Boisen requested permission to sign 2011 agreement with Smith House

in the amount of $500. Motion to give Supervisor Boisen permission to sign the 2011 Smith House contract made by Councilman LaForest. Second Councilman Wrisley. Roll call Councilman LaForest-yes, Councilman Wrisley-yes, Supervisor Boisen-yes and Councilwoman LaPine-absent.

Supervisor Boisen requested permission to sign 2011 agreement with BRASS in

The amount of $750. Motion to give Supervisor Boisen permission to sign the Brass

Agreement was made by Councilman Wrisley. Seconded by Councilman LaForest. Roll call Councilman LaForest-yes, Councilman Wrisley-yes, Supervisor Boisen-yes

and Councilwoman LaPine-absent.

The Ice and Snow agreement was discussed.

RESOLUTION #41 of 2010

December 9, 2010

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman Wrisley, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex authorizes the Supervisor to sign Municipal Lump Sum Snow and Ice Extension Agreement for the 2012 – 2013 contract extension.

THIS RESOLUTION WAS DULY SECONDED BY Councilman LaForest AND WAS ADOPTED.

ROLL CALL:

Boisen yes

LaPine absent

Wrisley yes

LaForest yes

Resolution for North Country Life Flight.

RESOLUTION #40 of 2010

December 9, 2010

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman LaForest, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex authorizes the Supervisor to sign a contract with North Country Life Flight.

THIS RESOLUTION WAS DULY SECONDED BY Councilman Wrisley AND WAS ADOPTED.

ROLL CALL:

Boisen yes

LaPine absent

Wrisley yes

LaForest yes

The dog law and public hearing was discussed.

RESOLUTION #42 of 2010

December 9, 2010

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman Wrisley, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex introducing proposed Local Law #1 of 2010, entitiled œDog Law of the Town of Essex

THIS RESOLUTION WAS DULY SECONDED BY Councilman LaForest AND WAS ADOPTED.

ROLL CALL:

Boisen yes

LaPine absent

Wrisley yes

LaForest yes

Public Hearing was scheduled for December 22, 2010 at 6PM.

Supervisor Boisen requested permission to sign contract with Standard Medical Testing for drug testing. Motion to give Supervisor Boisen permission to sign the contract was made by Councilman Wrisley. Seconded by Councilman LaForest. Roll call Councilman LaForest-yes, Councilman Wrisley-yes, Supervisor Boisen-yes and Councilwoman LaPine-absent.

Propane tanks for sewer project were discussed. Councilman Wrisley and

Councilman LaForest agreed we need to purchase the tanks and have them installed. Motion made by Councilman LaForest to purchase our own propane

tanks for use at the sewer project. Seconded by Councilman Wrisley. Roll call

Councilman LaForest-yes, Councilman Wrisley-yes, Supervisor Boisen-yes and

Councilwoman LaPine-absent.

New Business

The need to redo the following resolutions on Capital Reserve Funds was discussed with Supervisor Boisen by the State auditor Kevin Rowland. The resolutions were discussed. See attached resolution 44, 45 &46.

Spending of Highway Capital Reserve Fund money also needs the approval of the

Town Highway Superintendent and the County Superintendent of highways.

Resolution to set standard work hours for the Town was discussed.

RESOLUTION #43 of 2010

December 9, 2010

THE FOLLOWING RESOLUTION WAS OFFERED BY Councilman LaForest, WHO MOVED ITS ADOPTION.

BE IT RESOLVED that the Town Board of the Town of Essex hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body.

Title Name SS# Registration Standard term Time Days/

Last 4 # # work day sheet Month

Supervisor 6

Deputy Supervisor 6

Clerk to the Supervisor 6

Town Clerk 6

Deputy Town Clerk 6

Town Justice 6

Court Clerk 6

Board Member 6

Board Member 6

Board Member 6

Board Member 6

Assessor 6

Assessor 6

Assessor 6

Highway Superintendant 8

Deputy Highway Superintendant 8

Water Superintendant 6

Assistant Water Superintendant 6

Planning Board Secretary 6

Zoning Officer 6

Transfer Station Manager 7

Transfer Station Attendant 7

Transfer Station Attendant 7

Transfer Station Attendant 7

Transfer Station Attendant 7

DULY SECONDED BY Supervisor Boisen AND WAS ADOPTED.

ROLL CALL:

Boisen yes

LaPine absent

Wrisley yes

LaForest yes

Supervisor Boisen said that Councilman Wrisley will need to keep a timesheet for a three month period since he is a member of the retirement system. Supervisor Boisen asked him to start keeping track of his time in January for three months.

The year end meeting was scheduled for December 30, 2010 at 3PM.

The loader situation was discussed for the Transfer Station and the Highway.

We had 3 bids for the new loader for Highway.

Milton Cat

4610 East Saile Dr.

Batavia, NY 14020

New Caterpillar 928H wheel loader delivered $113,257.00

Nortrax

60 Trade Rd.

Plattsburgh, NY 12901

2011 Deere 544K wheel loader 109,732.00

Beauregard Equipment

28 Jasper Mine Rd

Colchester, VT 05446

Case 621E Wheel loader 113,632.56

The bids were reviewed by Jim Morgan, Highway Superintendent. We need to put a permissive referumdem in the paper. Jim recommemds that we accept the low bid of $109, 732.00 from Nortrax. Motion to accept the low bid of $109,732.00 from Nortrax was made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call Councilman LaForest-yes, Councilman Wrisley-yes, Supervisor Boisen yes and Councilwoman LaPine-absent. The Highway Department will sell the Transfer Station the old loader for $25,000, which is what the trade-in was on it. This option was discussed. The contract or lack of with Willsboro regarding the Transfer Site was discussed. Supervisor Boisen said that there is a report detailing the condition of the equipment at the Transfer Site done by the County.

Supervisors Financial Report

The Town Clerks report was discussed. Motion to accept the Town Clerk report as presented was made by Councilman LaForest. Seconded by Councilman Wrisley. Roll call Councilman LaForest-yes, Councuilman Wrisley-yes, Supervisor Boisen-yes, Councilwoman LaPine-absent.

Water rent – Motion to accept Water Rent as presented was made by Councilman

LaForest. Seconded by Councilman Wrisley. Roll call Councilman LaForest-yes,

Councilman Wrisley-yes, Supervisor Boisen-yes and Councilwoman LaPine-absent.

Supervisor’s Report – Motion to accept Supervisor’s report as presented was made by Councilman Wrisley. Seconded by Councilman LaForest. Roll call Councilman

LaForest-yes, Councilman Wrisley-yes, Supervisor Boisen-yes and Councilwoman

LaPine-absent.

Jim Morgan checked with the Board to make sure it was alright for the Highway to plow the driveway at the Fire house. The Board said yes it was alright.

The meeting adjourned at 8:35 PM

Respectfully submitted Audrey Hoskins, Town Clerk