D R A F T
Regular Board Meeting
1/17/13
The meeting was called to order at 7PM.
Supervisor Boisen led us in the Pledge to the Flag.
Board Members present on roll call were Councilwoman LaPine, Councilman MacDougal, Councilman Garvey, Councilman Wrisley and Supervisor Boisen.
Also present was Audrey Hoskins, Town Clerk.
Meeting attendees Olive Alexander, Mary Hopkins, Sandy Vance, Dianne
Lansing, Patricia Gardner, David Sayre, Martina Baillie, Tina Gardner and Janice Moran.
Sandy Vance representing the Library was introduced. The doors were ordered from Windows and Doors by Brownell. We were not aware of Town’s procurement policy. The policy was discussed and the library will use the procurement policy from now on. The library needs approval for the painting and installation of the door and windows. The library would like to have John Doyle do this work at a cost of $1030. Mr. Doyle respects the historical value of the buildings he works on and we feel this is important. Motion to award John Doyle the installation and painting work was made by Councilwoman LaPine. Seconded by Councilman Garvey. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley and Supervisor Boisen-yes.
The assessors David Sayre, Dianne Lansing and Pat Gardner discussed the assessments for the Town. Councilman Wrisley asked if the assessors were trying to address the problems that have been coming up. Their response was yes. Dianne Lansing asked if the Board could tell anyone who talks to them to please call and speak with an assessor. Councilman MacDougal asked how such large errors could be made. Such as one property going from $228,000 to $28,000. This was discussed. How lake front property was valued was discussed.
Different property types were discussed and how they were valued. Changes cannot be made after the tentative roll comes out. Councilman Wrisley stated the public needs to be educated on how the assessments are done and they need to be fair.
Courtesy of the floor was offered to the public to discuss anything that is not on the agenda. No one brought up anything to discuss.
There was discussion on the appointment of Mary Hopkins to the BAR. Motion to appoint Mary Hopkins to the BAR with the term to expire 9/30/2013 was made by Councilman MacDougal. Seconded by Councilwoman LaPine. Roll call
Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes,
Councilman Wrisley-yes and Supervisor Boisen-yes.
Approval of minutes. Motion to accept minutes with corrections of 12/20/13 Regular Board and12/27/12 End of Year was made by Councilman Wrisley. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-abstain, Councilman Wrisley-yes and Supervisor Boisen-yes.
Motion to accept the minutes of 1/2/2013 Organizational Meeting was made by Councilwoman LaPine. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman MacDougal, Councilman Garvey-yes,
Councilman Wrisley-yes and Supervisor Boisen-yes.
Approval of bills. The bills were presented and a motion to accept and pay the bills was made by Councilman MacDougal. Seconded by Councilman Garvey.
Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman
Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes. .
Zoning Officer Report was e-mailed to the Board. Motion to accept was made by Councilman Wrisley. Seconded by Councilman Garvey. . Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.
Supervisor’s County Report
The animal cruelty task force is getting ready to start
The Board discussed the issue at the Board of Election concerning the Republican Commissioner.
Committee Updates
The Grange Hall Committee met. The MOU for the Grange and the
Town is outdated. Grange expenses were discussed. More communication between the Town and the Grange Board is needed. The issue of alcohol was touched on briefly. The Grange is not in favor of purchasing the Grange Hall from the Town. The next committee meeting is 2/7/13. The full committee is Councilwoman LaPine, Councilman Wrisley, Andy Buchanan, Mac MacDevitt, and Mary Hopkins. Councilwoman LaPine said David Reuther will be on the committee from the Grange.
Old Business
The committee lists and meeting schedule was reviewed.
Councilman Wrisley discussed the website and if e-mail could be setup for the individual Board Members that would be controlled by the webmaster and the Town. The issue of having personal e-mails foiled was discussed.
Resolution # 15 of 2013
The following resolution was offered by Councilman MacDougal, who moved its adoption.
Be it resolved that the Town Board of the Town of Essex appoints Shirley
LaForest as Town Historian for the year 2013.This resolution was duly seconded by Councilman Wrisley.
Roll call
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Councilman Wrisley-yes
Supervisor Boisen-yes
Resolution # 16 of 2013
The following resolution was offered by Councilman Garvey who moved its adoption.
Be it resolved that the Town Board of the Town of Essex appoints LeeAnn Hoskins
Clerk – water/sewer rents collection (2/3 salary). Mary Hopkins, Clerk is appointed to water/ sewer rents billing (1/3 salary).
This resolution was duly seconded by Councilman MacDougal.
Roll call
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Councilman Wrisley-yes
Supervisor Boisen-yes
A change of co-chairs was requested by Jim VanHoven for the Planning Board. The
Change is to Chair and Vice Chair.
The salary disbursement of the Planning Board secretary was discussed. It was decided to pay the salary of $3840 per year. It was requested that the secretary track the number of hours she works.
New Business
Resolution #17 of 2013
Local Law #1of 2013
The following resolution was offered by Councilman Wrisley, who moved its adoption.
Be it resolved that the Town of introduces Local Law #1 of 2013 to supersede
Incompatibility of the positions of Deputy Town Clerk and Bookkeeper; due to lack of people in Town with the skill sets, the willingness and availability necessary for the position of Deputy Town Clerk.
This resolution was duly seconded by Councilman MacDougal and was adopted.
Roll call
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Councilman Wrisley-yes
Supervisor Boisen-yes
A Public Hearing was scheduled for 2/21/2013 for 6:45
PM at the Town Hall.
Resolution #18 of 2013
The following resolution was offered by Councilman MacDougal. Who moved its adoption.
Be resolved that the Town of Essex, Town Board of Essex authorizes a budget amendment moving $50,000 from Water line item 8310.4.8 to Water line 9950.9.8 where it should have been originally budgeted.
This resolution was duly seconded by Councilwoman LaPine.
Roll call
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Councilman Wrisley-yes
Supervisor Boisen-yes
Resolution #19 of 2013
The following resolution was offered by Councilman MacDougal, who moved its adoption.
Be it resolved The Town Board of Essex recinds resolution #102 of 2012 transfer of $75,000 from general fund to water capital project account.
This resolution was duly seconded by Councilwomen LaPine.
Roll call
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Councilman Wrisley-yes
Supervisor Boisen-yes
Resolution #20
The following resolution was offered by Councilman Garvey, who moved its adoption.
Be it resolved that the Town Board of the Town of Essex grants permission to change the phone service from Cornerstone to Verizon.
This resolution was duly seconded by Councilman MacDougal.
Roll call
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Councilman Wrisley-yes
Supervisor Boisen-yes
The Board discussed Committee on Open Government and the public’s right to know. The courtesy of the floor is offered to the public at Town meetings. They can talk or ask question about any subject that is not on the agenda that night. the Town Board acknowledged that Supervisor Boisen has never restricted any person from addressing the Board.
Town Clerk Report
The past Town Clerk’s report of September 2012 was discussed and necessary changes were approved by the Town Board. These changes were necessary due to a shortfall in the Town Clerk account in the amount of $361.32 . Councilman
Garvey questioned if the OSC would perform an audit. Motion to accept the September 2012 report as changed and corrected was made by Councilman MacDougal. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.
The December 2012Town Clerk report was presented and accepted as presented.
Motion to accept as presented was made by Councilman MacDougal. Second by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.
The Supervisor’s report was presented and discussed. Motion to accept report as presented made by Councilman MacDougal. Seconded by Councilman Garvey.
Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.
The ACAP contract for the Senior Center for 2013 rent was discussed. The rent paid to the Town is $160 a month. This was tabled. Supervisor Boisen will contact ACAP to discuss the contract.
As there was no further business the meeting was adjourned at 9:50 PM.
Respectfully submitted
Audrey Hoskins, Town Clerk
