Essex Town Board

ORGANIZATIONAL MEETING

January 2, 2013

(1) Call meeting to order- called to order at 10:03 AM.

On roll call Board Members present were Councilwoman LaPine,

Councilman MacDougal, Councilman Garvey, Councilman Wrisley and Supervisor Boisen. Also present Audrey Hoskins, Town Clerk.

(2) Pledge of allegiance was led by Supervisor Boisen.

(3) Verification of signatures in Oath Book – was done.

(4) Greet visitors – offer courtesy of the floor no visitors were present. Committees were discussed and a time of 6PM-7PM on the third Thursday of each month was set as the committee meeting time and date. The following resolution were discussed.

(5) Resolution #1 of 2013 Designation of the following

– Regular Board meeting at Town Hall every third Thursday of every month.

– Official Newspaper – Valley News, Press Republican as needed.

– Official depositories – Champlain National Bank, was moved by Supervisor Boisen. Seconded by Councilwoman LaPine. Roll call

– Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman

– Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(6) Resolution #2 of 2013 Official mileage of .40 cents authorized to town officials using personal vehicles on town business was made by Councilman MacDougal. Seconded by Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(7) Resolution #3 of 2013 gives Authorization to Supervisor to pay miscellaneous, usual, and recurring bills, such as utility, telephone, postage and insurance bills, upon receipt to avoid unnecessary service charges was made by Councilman MacDougal. Seconded by Councilman

Garvey. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes,

Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(8) Resolution #4 of 2013 Entitle elected and appointed officials to ordinary and necessary expenses, paid by the town, for attendance to Association of Towns meetings, other association meetings and training, with prior approval from Supervisor was made by Councilwoman LaPine. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(9) Resolution #5 of 2013 Permission for Highway Superintendent to rent machinery as necessary motion made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman

MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley and Supervisor Boisen-yes.

(10) Resolution #6 of 2013 Purchase order system – all purchases over $1000 must have prior approval from at least three board members in writing for reimbursement to be made was made by Councilman MacDougal. Seconded by Councilman Garvey. Roll call Councilwoman LaPine-yes,

Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(11) Resolution #7 of 2013 is Authorization of petty cash fund for Town Clerk in the amount of $200 was made by Councilman MacDougal. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(12) Supervisor’s Annual Financial Report will be filed with the State Comptroller and Town Clerk within 60 days of the end of the Fiscal Year.

(13) Business hours for Town Office is 8:30 to 3:30 Monday through Friday (except holidays)

(14&15) Resolution #8 of 2013 Copier service and fees to outside users will be – non profits .10 cents/copy, all others .25 cents/copy and color copies .50 cents/copy. Fax machine service and fees to outside users will be – non profits .50 cents, all others 1.00 per page for incoming and outgoing was offered by Councilman Wrisley. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(16) Resolution #9 of 2013 is for authorization for Highway Superintendent to hire as needed made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

(17) Resolution#10 of 2013 sets 2013 salaries as follows

Supervisor 20,241 P/A

Clerk to the Supervisor 21,009 P/A

Deputy Supervisor 768 P/A

Town Clerk/Tax Collector 18,724 P/A

Deputy Town Clerk 2,175 P/A

Justice 11,593 P/A

Councilman (4) 2,460 P/A

Chairman – Assessors 4,160 P/A

Assessors (2) 3,564 P/A

Superintendent of Highways 37,430 P/A

Animal Control Officer 1,588 P/A

Health Officer 500 P/A

Zoning Officer/Building Inspector 11,593 P/A

Water Superintendent 7,725 P/A

Wastewater Superintendent 24,102 P/A

Assistant to the Water Supt. 1,369 P/A

Assistant to the Wastewater Supt. 4,000 P/A

Derrick Wrisley – $3500

Tracey Smith $500 if needed

Clerk, Water & Sewer District 1,418 P/A

Budget Officer 764 P/A

Planning Board Secretary 3,840 P/A

Deputy Highway Superintendent 1,000 P/A

Board of Assessment Review 77.25 per day

Court Clerk 12.87 per hour

Highway HEO 17.66 per hour

Highway HEO O.T. 25.74 per hour

Highway Laborer 14.52 per hour

Highway Laborer O.T. 22.57 per hour

Transfer Station Manager 12.46 per hour

Transfer Station Attendant 10.48 per hour

Buildings & Grounds Laborer 10.48 per hour

Was made by Councilwomen LaPine. Seconded by Councilman MacDougal.

Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes. Salaries will need to be looked at in next year’s budget. There is a need to bring up the salaries paid our employees.

Resolution #11 of 2013 be it resolved that the following appointments are made

BY SUPERVISOR:

Deputy Supervisor- Mark Wrisley

Clerk to Supervisor- LeeAnn Hoskins

Town Historian- Vacant

Budget Officer -Sharon Boisen

BY HIGHWAY SUPERINTENDENT:

Deputy- Jerry Pierce

BY TOWN CLERK:

Deputy- vacant

Deputy Tax Receiver- vacant

Deputy Registrar- vacant

APPOINTMENTS OF THE TOWN BOARD FOR 2013

Water Operator – Derrick Wrisley

Health Officer- Josh Schwartzburg. M. D.

Attorney- as needed

Zoning Board of Appeals Chair – Bill Bateman

Zoning Officer/Bldg. Inspector- Lauren Murphy

Animal Control Officer- Scott Hayes

Assistant to Water Superintendent- Tina Gardner

Chairperson of Assessors- David Sayre

Chair and Vice Chair of the Panning Board- James VanHoven and Pat Tivnan

Waste Water Treatment Plant Operator- Tina Gardner

Assistant to Waste Water Treatment Plant Operator- Derrick Wrisley

Motion to enter Executive session to discuss the appointment of a water/sewer rents clerk was made at 11:20 by Councilman Wrisley. Seconded by Councilman

MacDougal. Roll call Councilwoman LaPine-yes, Councilman MacDougasl-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Motion to exit Executive session and reenter Organizational meeting at 11:35 AM by Councilman Wrisley. Seconded by Councilman Garvey. Roll call

Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes,

Councilman Wrisley-yes and Supervisor Boisen-yes.

Water / sewer rents clerk- Donna Haynes at ½ salary

LeeAnn Hoskins at ½ salary

Resolution #12 0f 2013 to purchase new softwear billing for water/sewer rents from Enhanced Billing at a cost of $1695 was made by Councilman MacDougal. Seconded by Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

PLANNING BOARD-covered by resolution #11 of 2013.

Jim Van Hoven, chair 12/31/13

Pat Tivnan, vice chair 12/31/14

David Hislop 12/31/15

Derrick Wrisley 12/31/16

Mark Walker 12/31/17

Nick Muller 12/31/18

Olive Alexander 12/31/19

BOARD OF ASSESSMENT REVIEW – The number of Board members was discussed and by Resolution # 13 the number of members is reduced from five to three made by Councilman Garvey. Seconded by Councilman MacDougal. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Confirmation of terms

Rob Ivy 9/30/13

Stanley James 9/30/17

1 vacant term

ZONING BOARD OF APPEALS

Confirmation of terms

Vacant 12/21/13

Bill Bateman, Chairman 12/31/14

Dorothy Bliss 12/31/15

Emily Phillips 12/31/16

Cindy Wrisley 12/31/17

Vacancies will be advertised.

Res. 11 continues.

Was made by Councilman MacDougal. Seconded by Councilman Wrisley. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

Resolution #14 of 2013 amends resolution # 10 of 2013 to increase salaries of the BAR from $77.25 to $100.00 per day made by Councilman MacDougal. Seconded by Councilwoman LaPine. Roll call Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes, Councilman Wrisley-yes and Supervisor Boisen-yes.

The following committees are appointed by the Supervisor

HIGHWAY:

Jim Morgan

Gerry Pierce

Mark Wrisley

WATER:

Derrick Wrisley

Sharon Boisen

Claire LaPine

WASTE WATER:

Tina Gardner

Derrick Wrisley

Sharon Boisen

WEB SITE:

Olive Alexander

Ken Hughes

LeeAnn Hoskins

BUILDINGS AND GROUNDS:

Harold MacDougal

Bryan Garvey

Calvin Cumm

Scottie Ginn

Lauren Murphy

Mary Hopkins

PERSONNEL / SALARY REVIEW:

Mark Wrisley

Harold MacDougal

Dr. Colleen Van Hoven

Meredith Hanna

Olive Alexander

EMERGENCY PREPAREDNESS PLAN:

Sharon Boisen

Harold MacDougal

Jim Morgan

Frank Walls

Kyle Wrisley

Mike Hance

Norma Goff

Emily Phillips

Essex County Emergency Service

YOUTH COMMISSION:

Claire LaPine

Bryan Garvey

Lisa Cumm

WHALLONSBURG GRANGE HALL:

Mark Wrisley

Claire LaPine

Andy Buchannan

Mac MacDevitt

Jan TerLouw

Mary Hopkins

LONG RANGE STRATEGIC PLAN:

Sharon Boisen

Mark Wrisley

Claire LaPine

Harold MacDougal

Bryan Garvey

ESSEX HISTORICAL COMMISSION:

Bryan Garvey

Joan Stephan

Emily Phillips

Olive Alexander

Shirley LaForest

OTHER BUSINESS

The following Policies will be reviewed annually by the Board

• Personnel
• Procurement
• Purchasing
• Code of Ethics
• Emergency Preparedness
• Investment
• Water
• Sewer

Water Capitol Project Update

The meeting was adjourned at 12:22 PM.

Respectfully submitted Audrey Hoskins, Town Clerk