TOWN OF ESSEX Organizational Meeting JANUARY 3, 2012
3:00p.m.
The Organizational meeting of the Town Board of the Town of Essex, County of Essex and the State ofNew York was held at the Town Hall, 2313 Main Street, Essex, NY on the 3rd day of January 2012.
PRESENT: Sharon Boisen Supervisor Claire LaPine Councilwoman Harold MacDougal Councilman Mark Wrisley Councilman Catherine DeWolff Town Clerk
ABSENT: Dr. James LaForest Councilman
OTHERS PRESENT: Wayne Ryan of AES, Jim Dugan of AES, Nancy Dougal, Olive Alexander, Frank Walls, Fire District 1 Commissioner, Dianne Lansing, Town Assessor, and Bruce Stephan.
Supervisor Boisen called the meeting to order at 3:01p.m. with a Pledge to the Flag. AES representatives Wayne Ryan and Jim Dugan presented a comprehensive report of the water plan which offered several different scenarios of how the town might proceed in this regard.
Mr. Ryan described at length the possibilities of wells and the budgeting for same, the different locations of the wells, and the pros vs. cons of each possibility for the Town of Essex including fire flow, wells vs. surface water and the costs that will be associated with the choices. He advised regarding new debt and debt service as well as the update of local laws and the obtaining of grants for the project. There was a discussion of filtering and design and development. Regarding the sites for future wells, one possible site is located on the Fire District #1 property. Frank Walls, Commissioner for Fire District #1, said that the Fire Dept. already has a contract with the town for wells; however, ifthe well would be on their property, they would like free water. Mr. Ryan advised Mr. Walls that only the Town Board could decide that. Supervisor Boisen asked Mr. Walls where the contract was because she had asked Mr. Walls for a copy on other occasions. The Supervisor advised that she has never seen the contract. Mr. Walls said that he had given a copy to Councilman Wrisley. Councilman Wrisley produced a copy of the contract from his file and handed it to Supervisor Boisen. A copy of the stated contract between Fire District 1 and the Town of Essex is attached hereto and made part of these minutes. Mr. Ryan told the Board that there is the need for better fire flow and that currently, there was inadequate storage. Mr. Walls, Fire Commissioner Dist. 1, stated that with regard to the costs associated with larger storage capacity for fire flow, they, the fire department, can draft water from the lake, first they use the tower water to start the hydrants, then draft from the lake thereby not necessarily needing fire-flow. He stated that that may be a cost saving measure as this can be accomplished anywhere in the hamlet area. Councilwoman LaPine queried whether a hydro geologist determined these sites. Mr. Ryan answered in the affirmative. Mr. Stephan, a member of the public, asked about the potential costs of the test wells and then again about the filters and filtration for the project. Councilman MacDougal said that the maintenance costs must also be taken into consideration. There was a general discussion of costs. Mr. Ryan expressed his hope that the suggestions in the report be carried out in a timely manner to get the project running as well as the need for an informational public hearing. Supervisor Boisen thanked the AES representatives for attending the meeting.
Check Oath Book /Roll call: Councilwoman LaPine, Councilman LaForest, Councilman
Wrisley and Supervisor Boisen
Supervisor Boisen greeted visitors and offered courtesy of floor.
Diane Lansing, Town Assessor, asked if the computers in the Town offices were backed up at night. The Supervisor responded in the affinnative, but added that each person using a computer should also manually back up their information. The Supervisor also related that our entire IT program will be updated in the near future. Councilman Wrisley added that all information should be backed up by each user nightly.
RESOLUTION 1-2012
CHANGE OF MEETING DATE FOR ESSEX TOWN BOARD
On a motion made by Supervisor Boisen, seconded by Councilman MacDougal, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No O
Resolved that the regular Board meeting ofthe Essex Town Board will be held on the third Thursday of each month at 7:00p.m., beginning with the February meeting. In the event of a holiday or necessary postponement, a new date will be determined by approval of the majority.
RESOLUTION 2-2012
DESIGNATION OF OFFICIAL TOWN NEWSPAPER
On a motion made by Councilman MacDougal, seconded by Councilman Wrisley, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Official Town newspaper will be the Valley News with the Press
Republican used if there is a time issue.
RESOLUTION 3-2012
OFFICIAL BANK DEPOSITORY WITH CHECK SIGNING PRIVELEDGE of
THE SUPERVISOR AND DEPUTY SUPERVISOR
On a motion made by Councilman MacDougal, seconded by Councilman Wrisley, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that Champlain National Bank and CLASS are designated the official depositories for the Town of Essex and that the Supervisor and Deputy Supervisor shall be empowered to sign checks. Further resolved that the Supervisor is empowered to invest idle funds and to register a facsimile signature.
RESOLUTION 4-2012
MILEAGE ALLOWANCE FOR TOWN OFFICIALS
On a motion made by Councilman MacDougal, seconded by Councilwoman LaPine, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that a mileage allowance of35 cents, is authorized and will be paid to town officials using personal vehicles on town business.
RESOLUTION 5-2012
AUTHORIZATION OF SUPERVISOR TO PRE-PAY BILLS
On a motion made by Councilman MacDougal, seconded by Councilman Wrisley, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Supervisor is given the authority to pay utility, telephone, postage and health insurance bills upon receipt and therefore avoiding unnecessary service charges.
RESOLUTION 6-2012
ELECTED OFFICIALS ENTITLEMENT TO TRAINING AND EXPENSES
On a motion made by Councilman Wrisley, seconded by Councilman MacDougal, the following Resolution is
Resolved that elected officials will be entitled to ordinary and necessary expenses, paid by the town, for attendance at the annual Association of Towns meetings and training with prior approval from the Supervisor within budgeted funds.
RESOLUTION 7-2012
PERMISSION OF HIGHWAY SUPERINTENDANT TO RENT MACHINERY On a motion made by Councilman Wrisley, seconded by Councilman MacDougal, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Highway Superintendent is granted permission for rentals of machinery as necessary.
RESOLUTION 8-2012
PURCHASE ORDER SYSTEM
On a motion made by Councilwoman LaPine, seconded by Councilman Wrisley, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the purchase order system will remain in effect for all purchases exceeding
$1,000. Approval signatures of at least three Board members, prior to purchase, are necessary for payment of such purchases to be authorized and reimbursements made.
RESOLUTION 9-2012
AUTHORIZATION OF PETTY CASH FOR TOWN CLERK
On a motion made by Councilman Wrisley, seconded by Councilman MacDougal, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the petty cash fund be authorized as follows: Town Clerk/Tax Collector
$200.00.
RESOLUTION 10-2012
FILING OF SUPERVISOR’S ANNUAL REPORT
10) Motion by Councilwoman LaPine, seconded by Councilman Wrisley, the following
Resolution is
Resolved that the Supervisor’s Annual Financial Report will be filed with the State
Comptroller and Town Clerk within 60 days ofthe end ofthe Fiscal Year.
RESOLUTION 11-2012
TOWN OFFICE HOURS and HOURS OF TOWN CLERK
On a motion made by Councilman MacDougal, seconded by Councilman Wrisley, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Town Office will be open for business 10 a.m. to 3:30 p.m. Monday Friday (except holidays). The Town Clerk’s hours will be from 10 a.m. until5:00
Monday thru Friday with Saturdays by appointment.
RESOLUTION 12-2012
COPY FEES TO THE PUBLIC
On a motion made by Councilwoman LaPine, seconded by Councilman Wrisley, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the copier service will be provided to the public at 25 cents per copy charge for 2012. Non-profit organizations will be provided this service at 10 cents per copy charge. All color copies for the public including non-profits will be charged at .50 per copy.
RESOLUTION 13-2012
FAX FEES TO THE PUBLIC
On a motion made by Councilwoman LaPine, seconded by Councilman MacDougal, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the fax machine service will be provided to the public at $1.00 per page for
- Non-profit organizations will be provided this service at 50 cents per page charge.
RESOLUTION 14-2012
APPROVAL AND ACCEPTANCE OF SALARIES FOR 2012
On a motion made by Councilman Wrisley, seconded by Councilman MacDougal, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the 2012 salaries are established and approved as follows:
Supervisor
Clerk to the Supervisor
Deputy Supervisor
Town Clerk/Tax Collector
Deputy Town Clerk
Justice Councilman (4) Chairman – Assessors Assessors (2)
Superintendent of Highways
Animal Control Officer
Health Officer
Zoning Officer/Building Inspector
Water Superintendent Assistant to the Water Supt. Clerk, Water District
Budget Officer
Deputy Highway Superintendent Board of Assessment Review Court Clerk
19,652 PIA
20,397 PIA
746 PIA
22,019 PIA
2,112 PIA
11,255 PIA
2,388 PIA
4,039 PIA
3,460 PIA
36,640 PIA
1,750 PIA
500 PIA
11,255 PIA
7,500 PIA
1,329 PIA
1,377 PIA
742 PIA
1,000 PIA
77.25 per day
12.50 per hour
Town Highway Employees HEO $17.61 P/H HEO overtime 25.74 P/H Laborer 14.52 P/H Laborer overtime- 21.78 P/H
Transfer Site Employees Transfer Station Manager Transfer Station Attendant
– $12.10 PIH
– 10.17 P/H
Buildings & Grounds
Laborer- $10.17 P/H
RESOLUTION 15-2012
ACCEPTANCE OF APPOINTMENTS BY SUPERVISOR, TOWN CLERK AND HIGHWAY SUPERINTENDANT FOR 2012
On a motion made by Councilman Wrisley, seconded by Councilman MacDougal, the following Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Town Board accepts the following appointments and hereby authorized the Supervisor to make appointments by her as she sees fit:
BY SUPERVISOR:
Deputy Supervisor- Mark Wrisley Clerk to Supervisor- LeeAnn Hoskins Town Historian- Shirley LaForest Budget Officer – Sharon Boisen
BY HIGHWAY SUPERINTENDENT: Deputy- Gerald Pierce
BY TOWN CLERK: Deputy- Audrey Hoskins
Deputy Tax Receiver- Audrey Hoskins
Deputy Registrar- Audrey Hoskins
RESOLUTION 16-2012 16.1 thru 16.9
APPOINTMENTS OF THE TOWN BOARD FOR 2012 WITH AUTHORIZATION TO LEAVE VACANCIES
BY THE TOWN BOARD
16.1 Water Superintendent -Derrick Wrisley- On a motion made by Councilwoman LaPine, seconded by Supervisor Boisen, Resolution 16.1 is ADOPTED 3-yes Boisen, MacDougal, LaPine ABSTAIN 1-Wrisley NO- 0
16.2 Health Officer- Dr. Josh Schwartzberg
On a motion made by Supervisor Boisen, seconded by Councilman MacDougal, Resolution 16.2 is ADOPTED 4 yes, Boisen MacDougal, Wrisley LaPine 0- No
16.3 Attorney for Town- As needed
On a motion made by Supervisor Boisen, seconded by Councilman Wrisley, Resolution
16.3 is ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
16.4 Zoning Board of Appeals
On a motion to leave one seat vacant on the ZBA made by Supervisor Boisen, seconded by Councilman MacDougal, Resolution 16.4 is ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
Zoning Officer/Bldg. Inspector
Tabled
16.5 Animal Control Officer – Scott Hayes
On a motion made by Supervisor Boisen, seconded by Councilman MacDougal, Resolution 16.6 is ADOPTED 4-yes Boisen, MacDougal, Wrisley, Lapine 0-No
16.6 Assistant to Water Superintendent- Vacant
On a motion by Supervisor Boisen, seconded by Councilman MacDougal, Resolution
16.6 to leave Assistant water superintendent vacant is ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
16.7 Chairperson of Assessors- David Sayre
On a motion by Supervisor Boisen, seconded by Councilman MacDougal, the Resolution to appoint David Sayre as the Chair of the Assessors is ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
16.8 Chairperson of the Panning Board- James Van Hoven
On a motion by Supervisor Boisen, seconded by Councilman MacDougal, Resolution to appoint James Van Hoven as Chair of the Planning Board is ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
16.9 Deputy Chair of the Planning Board – Vacant
On a motion to leave the Deputy of Planning a vacancy by Supervisor Boisen, seconded
by Councilman MacDougal, Resolution is ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
RESOLUTION 17-2012
ACCEPTANCE OF DONALD HOLLINGSWORTH’s RESIGNATION FROM PLANNING BOARD
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, Resolution to accept Donald Hollingsworth’s resignation from the Planning Board is
ADOPTED 4-yes Boisen, MacDougal, Wrisley, LaPine 0-No
Whereas, the Town of Essex hereby accepts with regret the resignation of Donald Hollingsworth from the Planning Board after more than 30 years of service to the Town of Essex in various capacities. Whereas, in light of his resignation and at his request, hereby appoints Mr. Hollingsworth as an Alternate to the Planning Board, providing said Planning Board keep him aware of such actions that he may have a part, in a timely and educated mmmer.
RESOLUTION 18-2012
CONFIRMATION AND TERMS OF APPOINTMENTS TO THE BOARDS On a motion by Councilwoman LaPine, seconded by Councilman MacDougal, Resolution to confirm the terms of the following appointments by the Town Board is ADOPTED 4-yes Boisen, Wrisley, LaPine, MacDougal 0-No
PLANNING BOARD H. Nicholas Muller, III Olive Alexander
James Van Hoven, Chair Donald Hollingsworth David Hislop
Derrick Wrisley
Mark Walker
12/31118
12/31112
12/31/13
Alternate
12/31115
12/31/16
12/31/17
BOARD OF ASSESSMENT REVIEW
Stanley James- no class time 9/30/12
Rob Ivy 9/30/13
Vacant 9/30114
Vacant 9/30/15
Vacant
Vacancies will be advertised.
9/30/16
ZONING BOARD OF APPEALS Patricia French
Vacant
Lauren Murphy, Chair
Dorothy Bliss
Vacant
Vacancies will be advertised.
12/31/12
12/31113
12/31/14
12/31/15
12/31/16
RESOLUTION 19-2012
AUTHORIZATION FOR SUPERVISOR TO SIGN MEMORANDUM OF STREAM DISTURBANCE WITH THE DEC
On a motion by Councilwoman LaPine, seconded by Councilman Wrisley, the
Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that Supervisor Boisen is given authority to sign a memorandum with theNew York State Department of Environmental Conservation relating to the permit requirements for stream disturbance.
RESOLUTION 20-2012
AUTHORIZATION OF CHAMPLAIN NATIONAL BANK TO ADD THE TOWN CLERK, CATHERINE DEWOLFF AND DEPUTY, AUDREY HOSKINS TO THE TOWN CLERK AND TAX COLLECTOR ACCOUNTS
On a motion by Councilman MacDougal, seconded by Councilman Wrisley, the
Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Town’s Official Depository, CHAMPLAIN NATIONAL BANK, is hereby given the authority to add as signatories, the Town Clerk, Catherine DeWolff and her Deputy, Audrey Hoskins, to the accounts of Town Clerk and Tax Collector, with Councilwoman LaPine as a countersignature on the Tax Collector account.
RESOLUTION 21-2012
AUTHORIZATION OF HIGHWAY SUPERINTENDENT TO HIRE
On a motion by Councilman MacDougal, seconded by Councilwoman LaPine, the
Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Highway Superintendent is hereby authorized to hire temporary employees as needed.
The following committees were appointed by the Supervisor: Highway
Jim Morgan
Gerry Pierce
Mark Wrisley
Water
Water Operator Sharon Boisen Claire LaPine
Waste Water Tina Gardner TomDuca Sharon Boisen
Web Site
Olive Alexander Ken Hughes Cathy DeWolff
Buildings & Grounds
Sharon Boisen Harold MacDougal Calvin Cumm Scottie Ginn
Lauren Murphy
Shirley LaForest
Personnel/ Salary Review
Mark Wrisley
Harold MacDougal
Dr. Colleen Van Hoven
Meredith Hannah
State of Emergency I Emergency Preparedness
Sharon Boisen Jim Morgan Frank Walls Kyle Wrisley Mike Hance Norma Goff
Essex County Emergency Services
Youth Commission Claire LaPine Lisa Cumm
OTHER BUSINESS:
Policy Review Schedule with desired completion date:
- Personnel – Phase 1 – Employee Policy 1/12/12
Phase II- Salary Revision 2/16/12
- Procurement 3/15112
- Purchasing 4/18/12
- Code of Ethics 2/16/12
- Emergency- to meet 2nd Thursdays at 1pm 6/12/12
- Investment 7/15/12
- Water – ongoing at this time
- Sewer 6/21112
RESOLUTION 22-2012
EXECUTIVE SESSION
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved to Adjourn the Organizational meeting at 5:42p.m. to enter into Executive Session for the purpose of discussing an employee matter. The Town Board entered into Executive Session at 5:43 p.m.
RESOLUTION 23-2012
RETURN TO ORGANIZATIONAL MEETING
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Board return to the Organizational meeting at 6:17p.m.
There was discussion by the Board about further appointments. Councilwoman LaPine asked about the contract for the Senior Center/ACAP for Willsboro. Apparently Joanne does not have a copy of the contract in their files.
RESOLUTION 24-2012
APPOINTMENT OF ZONING/CODE ENFORCEMENT OFFICER
On a motion by Councilwoman LaPine to appoint David Lansing as Zoning/Code Enforcement Officer, seconded by Councilman MacDougal, Resolution is DEFEATED Yes-2 LaPine MacDougal No-1 Wrisley Abstain-1 Boisen
On a motion by Supervisor Boisen to appoint Nancy Dougal as the Zoning/Code Enforcement Officer, seconded by Councilman Wrisley, the Resolution is DEFEATED Yes-2 Boisen Wrisley No-2 LaPine MacDougal
Failing to reach a consensus, the Board agrees to discuss this further in Executive
Session.
RESOLUTION 25-2012
EXECUTIVE SESSION
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved to enter into Executive Session at 7:46p.m. for the purpose of discussing an employee matter.
RESOLUTION 26-2012
RETURN TO ORGANIZATIONAL MEETING
On a motion by Supervisor Boisen, seconded by Councilman MacDougal, the Resolution
lS
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved to exit Executive Session and return to the Organizational meeting at 8:36p.m.
There was a general discussion of the duties of the Water Rents Clerk. RESOLUTION 27-2012
APPOINTMENT OF WATER RENTS CLERK
On a motion by Supervisor Boisen, seconded by Councilman MacDougal, the Resolution
lS
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Town Clerk, Catherine DeWolff, is appointed as the Water Rents
Clerk.
RESOLUTION 28-2012
SUSPENSION OF MEETING TO CONTINUE THE FOLLOWING DAY, 1/4/12, AT 3:00PM
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved to suspend the Organizational Meeting until the following day, 1/4/12, at 3:00 p.m. Meeting is suspended at 8:47p.m.
THE ORGANIZATIONAL MEETING OF THE TOWN OF ESSEX TOWN BOARD IS RESUMED ON JANUARY 4, 2012 AT 3:00P.M.
Supervisor Boisen called the meeting to order at 3:00 p.m.
PRESENT: Sharon Boisen Claire LaPine Harold MacDougal Mark Wrisley Catherine DeWolff
Supervisor Councilwoman Councilman Councilman Clerk
ABSENT: Dr. James LaForest Councilman
RESOLUTION 29-2012
EXECUTIVE SESSION
On a motion by Councilman Wrisley, seconded by Councilman MacDougal, the
Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Board has entered into Executive Session at 3:10 p.m. for the purpose of discussing an employee matter.
RESOLUTION 30-2012
RETURN TO ORGANIZATIONAL MEETING
On a motion by Supervisor Boisen, seconded by Councilman MacDougal the Resolution
lS
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Town Board has exited the Executive Session at 5:00 and re-entered the
Organizational meeting at 5:02p.m.
The Supervisor advised the Board of her conversation with John Coonrod, former Water
Superintendent and his agreement to train Derrick Wrisley for $18 per hour not to exceed a period of two hours per day for not longer than two weeks. Supervisor Boisen then asked if there was anything further to come before the Board.
RESOLUTION 31-2012
TEMPORARY EMPLOYMENT OF ZONING/CODE ENFORCEMENT OFFICER DAVID LANSING
On a motion by Councilman MacDougal, seconded by Councilwoman LaPine, the
Resolution is
ADOPTED Yes 3 Wrisley, MacDougal, LaPine Abstain 1 Boisen
No 0
Resolved that the Board agrees to appoint David Lansing, Zoning and Code Enforcement
Officer for a temporary term beginning 1/1/12 for a term of90 days or ending on March
31,2012.
RESOLUTION 32-2012
REQUEST FOR PROPOSAL ADVERTISING FOR ZONING/CODE ENFORCEMENT OFFICER
On a motion by Supervisor Boisen, seconded by Councilman Wrisley, the Resolution is
ADOPTED Yes 4 Boisen, Wrisley, MacDougal, LaPine
No 0
Resolved that the Town Board has agreed to an RFP for the purpose of advertising for the position of Zoning/Code Enforcement Officer for the Town of Essex, a permanent annual appointment.
With no further business, on a motion of Supervisor Boisen, seconded by Councilman Wrisley, the meeting is adjourned at 5:13p.m. on January 4, 2012. The motion is carried unanimously.
Catherine DeWolff, Town Clerk
