D R A F T
Regular Board Meeting
7/18/2013
The meeting was called to order at 7PM.
Supervisor Boisen led us in the Pledge to the Flag.
On roll call Board Members present were Councilman Wrisley, Councilwoman
LaPine, Councilman MacDougal, Councilman Garvey and Supervisor Boisen.
Also present was Audrey Hoskins, Town Clerk.
Attendees were Jane Terlouw, Sandy Vance, Martha Smiles, Lauren Murphy,
Ed Hatch, Supervisor, Town of Willsboro.
A moment of silence was requested by Councilwoman LaPine for Ethel Bernard and Kelly McKenna.
Courtesy of the floor was offered.
Supervisor Hatch addressed the Board on the Youth Program contract. He explained that the contract covers the summer program as well as other youth programs during the year. How the money is spent was discussed. The ski program was discussed. The Board agreed to support the Youth Program. Councilwoman LaPine asked if it would be possible to have a representative from Essex on the Youth Board. Supervisor Hatch did not think this would be a problem. Children that are home schooled are eligible to participate in the Youth Program.
Supervisor Boisen stated that Nextel contract will now be with Sprint. Motion to give Supervisor Boisen permission to sign an agreement with Sprint was made by Councilman MacDougal. Seconded by Councilwoman LaPine.
Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman
MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
Approval of minutes.
Motion to accept June 20th minutes was made by Councilwoman LaPine. Seconded by Councilman Wrisley. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-abstain, Councilman Garvey -yes and Supervisor Boisen-yes.
Motion to accept June 28th minutes made by Councilman Wrisley. Seconded by
Councilman MacDougal. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
Motion to accept PH minutes of July 9th made by Councilman Wrisley. Seconded by Councilwoman LaPine. . Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-abstain, Councilman Garvey-abstain and Supervisor Boisen-yes.
Motion to accept Special Meeting minutes of July 9th was made by Councilman Wrisley. Seconded by Councilwoman LaPine. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-abstain, Councilman Garvey-abstain and Supervisor Boisen-yes.
Zoning Officer’s Report
April, May and June reports were discussed. Motion to approve Zoning
Officer reports made by Councilman Wrisley. Seconded by Councilman
MacDougal. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
Supervisor’s County Report – no report this month.
Old Business
Ground Water Capital Project – We have received another violation. Supervisor
Boisen will scan the notice and email it to the Board. A notice will be sent to the residents.
The 1.5million grant and loan of 3.75 million it looks like we may have secured the funding today. The 2007contract with AES was never signed. AES did work based on that contract and were paid. We are going to be allowed to have an amendment to the 2009 contract which will pick up the work on the unexecuted 2007 contract. A resolution was discussed.
Resolution # 49
Amendment #2
7/18/2013
The following resolution was offered by Councilman MacDougal, who moved its adoption.
Be it resolved the Town Board of Essex authorizes Supervisor Boisen to sign
Amendment # 2 to the 2009 water contract with AES.
The resolution was duly seconded by Councilman Garvey and adopted.
Roll Call
Councilman Wrisley-yes
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Supervisor Boisen-yes
The Goff family has decided they do not want the wells on their property.
Our options are limited. We could consider eminent domain. We could consider
the Jackson property. We are at the end of our choices for well water and we are now at the point of a new water treatment plant at a cost of 6 million dollars. We have to secure the funding so that we do not lose the 1.5 million dollar grant and our hardship status. Once the grant is funded even if we do not get a successful well we can keep the grant money and can use it for a water treatment plant.
Internet service providers was tabled.
The bids for the wall were discussed. Low bidder was Luck Brothers at $189,000.
The lake is high and they will not be able to do the work on the Lake side.
The cap is stored at the highway garage. The facing on the wall is thinner than the original facing and there may be a problem getting the cap to fit properly. We have a $90,000 matching grant. That leaves us with $100,000 needed to meet the low bid.
The County is filing a reimbursement grant application out for us. We will know in December if we will receive any money from the reimbursement grant.
It was discussed last year selling the Old Stone Church. We had it appraised and is appraised at $86,000. We cannot sell it for less than appraised value. We could use money from the sale to complete the wall. The seniors could meet at the Grange Hall.
The Town would set the minimum bid. Supervisor Boisen stated that the Town would use Haroff for the auction. Councilwoman LaPine was concerned about awarding the bid without having the money to pay the contractor. We have 45 days to award the bid.
Last year we had a number of people interested in the Old Stone Church and hopefully some of those people are still interested in purchasing it.
Awarding the bid was tabled until Supervisor Boisen can get more information from the low bidder about a start date and see if they will hold the bid until spring.
Old Stone Church – Councilman LaPine is in favor of selling it. Councilman Wrisley stated we need to see what is the best way to sell the property. Supervisor Boisen will check into this. Bill Kissel was working with an interested party that wanted to purchase the Old Stone Church and Supervisor Boisen will contact him to see if the person is still interested. The perseveration covenant was discussed and as far as the Town knows it has expired.
Trash and recycle containers were discussed. Last month we had talked about buying three containers. They are very expensive. Prices range from $400 to $800 per container. Supervisor Boisen feels that the containers should provide both trash and recycling. Supervisor Boisen stated she had talked with the merchant that had requested the container and that it would be there responsibility to take the trash to the dump. The merchant was not happy. Councilman MacDougal asked if there has been a problem with trash and Supervisor Boisen stated she picks up trash all the time.
Councilwoman LaPine asked if they will be used. She said she has been at Beggs and picked up trash and the garbage can is empty. Councilman Wrisley said should the
tax payers pay for this or should it be the merchants. The pickup of trash was discussed and how it would be paid for. Councilman Garvey will do a letter to be sent to the businesses to see how they feel about trash and recycle containers.
A resolution was discussed for accepting WWTP Capital Project as complete.
The final bills that are needed were discussed.
Resolution # 45
7/18/2013
The following resolution was offered by Councilman Garvey who moved its adoption.
Be it resolved the Town Board of Essex accepts the WWTP Capital Project as complete and recommends final payment be made.
The resolution was duly seconded by Councilman Wrisley and was adopted.
Roll Call
Councilman Wrisley -yes
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Supervisor Boisen-yes
An amendment to the sewer contract was discussed.
Resolution #46 of 2013
Amendment # 15
The following resolution was offered by Councilman Wrisley who moved its adoption.
Be it resolved the Town Board of Essex authorizes amendment 15 to the sewer contract for $16,080 for the Vulnerability Assessment Plan and $13,160 for the Emergency Response Plan.
The resolution was duly seconded by Councilman Garvey and was adopted.
Roll Call
Councilman Wrisley -yes
Councilwoman LaPine-yes
Councilman MacDougal-yes
Councilman Garvey-yes
Supervisor Boisen-yes
New Business
Supervisor Boisen asked if anyone had noticed the bench out front. The family of Wes Vanderhorst had it made and have asked if it can be placed permanently in front of the Town Hall. The Board had no objection.
The introduction of Local Law #2 Allowing a public vote on changing from three elected assessors to one appointed assessor. This change was discussed and the Board felt that there should be Public
Meetings to give the public a chance to voice their opinions. Two meetings have been scheduled. One on August 6th at the Town Hall at 6PM. The second meeting is scheduled for August 8th at the Grange Hall at 6PM.
Construction of a shelter to keep the men and the recyclables out of the elements at the Transfer Site was discussed. Supervisor Boisen has talked with Jim Morgan and he said he could let one of his men help with the construction. Councilman MacDougal said engineered plans will be needed to build a shelter. Pre-engineered buildings can be purchased that have certified plans. Supervisor Boisen will talk with the Transfer Site crew and see exactly what their needs are for a shelter. Prices can then be checked for a shelter that will meet their needs.
Committee Reports
Grange Hall Committee-Councilwoman LaPine reported she had called Bill Kissel about whether or not if money spent on renovations could be used toward the purchase price. Mr. Kissel will get back to Councilwoman LaPine with an answer.
Personnel Committee – The last scheduled meeting was postponed.
Building and Grounds- have not met.
Long Range Strategic Plan Committee- met and we talked a lot about what people come to the community for and talked about the farmer’s markets. The little piece of property on Rt. 22 was discussed and how it could be used.
Bills were discussed and Motion to pay as presented was made by Councilman MacDougal. Seconded
Councilman Garvey. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
Town Clerk’s Report was reviewed and motion to accept as presented was made by Councilman MacDougal. Seconded by Councilman Wrisley. . Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
The Water/Sewer Rents Report was reviewed and motion to accept as presented was made by Councilwoman LaPine. Seconded by Councilman Wrisley. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
Supervisor’s Report was discussed and motion to accept as presented was made by Councilman
MacDougal. Seconded by Councilman Wrisley. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes.
Councilwoman LaPine said that she had heard Headstart would no longer be at the old school in Whallonsburg. She was concerned about the key they have for gas. Supervisor Boisen will check and get the key back if they are no longer at the old school.
Motion to enter executive session at 9:32 PM to discuss Lewis Family Farm litigation and employee history of the Code Officer was made by Councilman Garvey. Seconded by Councilwoman LaPine.
Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor Boisen-yes
Motion to exit executive session and reenter Regular Board Meeting at 10 PM was made by Councilman Garvey. Seconded by Councilman MacDougal. Roll call Councilman Wrisley-yes, Councilwoman LaPine-yes, Councilman MacDougal-yes, Councilman Garvey-yes and Supervisor
Boisen-yes.
The Zoning Revision was discussed. The Board Members will review the changes and proceed from there.
As there was no further business to come before the Board the meeting was adjourned.
Adjourned at 10:23 PM.
Respectfully submitted
Audrey Hoskins, Town Clerk
